iConceive Data Privacy Policy

 

1. iConceive Pty Ltd commitment to privacy

• iConceive Pty Ltd (ABN: 83 661 951 659) is committed to managing personal information in accordance with the Australian Privacy Principles under the Privacy Act 1988 (Cth) and in accordance with other applicable privacy laws.
• This document sets out our policies for managing your personal information and is referred to as our Privacy Policy.
• In this Privacy Policy, “we” and “us” refers to iConceive Pty Ltd and “you” refers to any individual about whom we collect personal information.

2. About iConceive Pty Ltd

• iConceive Pty Ltd is a desktop Software as a Service (SaaS) and personal smartphone application (app) development company.
• iConceive Pty Ltd offers a range of services, including Software as a Service and smartphone apps
• Please contact us for a full list of the companies which comprise iConceive Pty Ltd and which are subject to this Privacy Policy.

3. What information does iConceive Pty Ltd collect about you?

             3.1. Clients and prospective clients

• • When you enquire online about our services or when you become a client of iConceive Pty Ltd, a record is made which includes your personal information.
  • The type of personal information that we collect will vary depending on the circumstances of collection and the kind of service that you request from us, but will typically include:
  • your name, e-mail address, postal address and other contact details;
  • information about your employer or an organisation who you represent;
  • your professional details; and
  • any additional personal information you provide to us, or authorise us to collect, as part of your interaction with iConceive Pty Ltd.

         3.2. Prospective employees or applicants

1. 1. We collect personal information when recruiting personnel, such as your name, contact details, qualifications and work history. Generally, we will collect this information directly from you. We may also collect personal information from third parties in ways which you would expect (for example, from recruitment agencies or referees you have nominated). Before offering you a position, we may collect additional details such as your tax file number and superannuation information and other information necessary to conduct background checks to determine your suitability for certain positions (for example, positions which involve working with children).

       3.3. Other individuals

• • iConceive Pty Ltd may collect personal information about other individuals who are not clients of iConceive Pty Ltd. This includes customers and members of the public who participate in events we are involved with, individual service providers and contractors to iConceive Pty Ltd, and other individuals who interact with iConceive Pty Ltd on a commercial basis. The kinds of personal information we
    collect will depend on the capacity in which you are dealing with iConceive Pty Ltd.
  • If you are participating in an event we are managing or delivering, we may take images or audio-visual recordings which identify you
  • In limited circumstances, iConceive Pty Ltd may collect information which is considered sensitive information. For example, if you are injured at an event promoted or delivered by iConceive Pty Ltd we may collect health information about you in an emergency or otherwise with your consent.
  • We may collect personal information about children (for example, when children participate in events we are involved with). Where children do not have sufficient maturity and understanding to make decisions about their personal information, we will require their parents or guardians to make decisions on their behalf.
  • You can always decline to give iConceive Pty Ltd any personal information we request, but that may mean we cannot provide you with some or all of the services you have requested. If you have any concerns about the personal information we have requested, please let us know.

      3.4. Visitors to our websites

• •  The way in which we handle the personal information of visitors to our websites is discussed below.

4. How and why does iConceive Pty Ltd collect and use your personal information?

• • iConceive Pty Ltd collects personal information reasonably necessary to carry out our business, to assess and manage our clients’ needs, and provide services including Software as a Service and smartphone apps. We may also collect information to fulfill
    administrative functions associated with these services, for example billing, entering into contracts with you or third parties and managing client relationships. The purposes for which iConceive Pty Ltd usually collects and uses personal information depends on the
    nature of your interaction with us, but may include:
    • • responding to requests for information and other general enquiries;
      • managing, planning, advertising and administering programs, events, competitions and performances;
      • researching, developing and expanding our facilities and services;
      • informing you of our activities, events, facilities and services;
      • recruitment processes (including volunteers, internships and work experience); and
      • responding to enquiries and complaints.

• • iConceive Pty Ltd generally collects personal information directly from you. We may collect and update your personal information over the phone, by email, over the internet or social media, or in person. We may also collect personal information about you from other sources, for example:
    • our affiliated and related companies; and
    • third-party suppliers and contractors who assist us to operate our business.
  • iConceive Pty Ltd also collects and uses personal information for market research purposes and to innovate our delivery of products and services.

5. How does iConceive Pty Ltd interact with you via the internet?

• • You may visit our website (https://iConceive.au/) without identifying yourself. If you identify yourself (for example, by providing your contact details in an enquiry), any personal information you provide to iConceive Pty Ltd will be managed in accordance
    with this Privacy Policy
  • iConceive Pty Ltd’s website uses cookies. A “cookie” is a small file stored on your computer’s browser, which assists in managing customized settings of the website and delivering content. We collect certain information such as your device type, browser
    type, IP address, pages you have accessed on our websites and on third-party websites. You are not identifiable from such information.
  • You can use the settings in your browser to control how your browser deals with cookies. However, in doing so, you may be unable to access certain pages or content on our website.
  • iConceive Pty Ltd’s website may contain links to third-party websites. iConceive Pty Ltd is not responsible for the content or privacy practices of websites that are linked to our website.

6. Can you deal with iConceive Pty Ltd anonymously?

• • iConceive Pty Ltd will provide individuals with the opportunity to remain anonymous or use a pseudonym in their dealings with us where it is lawful and practicable (for example, when making a general enquiry). Generally, it is not practicable for iConceive
    Pty Ltd to deal with individuals anonymously or pseudonymously on an ongoing basis. If we do not collect personal information about you, you may be unable to utilize our services or participate in our events, programs or activities we manage or deliver.

7.  How does iConceive Pty Ltd hold information?

• • iConceive Pty Ltd stores information in paper-based files or other electronic record keeping methods in secure databases (including trusted third-party storage providers based in Australia or overseas). Personal information may be collected in paper-based
    documents and converted to electronic form for use or storage (with the original paperbased documents either archived or securely destroyed). We take reasonable steps to protect your personal information from misuse, interference and loss, and from unauthorised access, modification or disclosure.
  • iConceive Pty Ltd maintains physical security over paper and electronic data stores, such as through locks and security systems at our premises. We maintain computer and network security, for example, we use firewalls (security measures for the internet) and
    other security systems such as user identifiers and passwords to control access to our computer systems.
  • Our websites do not necessarily use encryption or other technologies to ensure the secure transmission of information via the internet. Users of our websites are encouraged to exercise care in sending personal information via the internet.
  • We take steps to destroy or de-identify information that we no longer
  • We may retain your information for 84 months in accordance with the guidelines of the Office of the Australian Information Commission.

8. Does iConceive Pty Ltd use or disclose your personal information for direct marketing?

• • iConceive Pty Ltd may use or disclose your personal information for the purpose of informing you about our services, upcoming promotions and events, or other opportunities that may interest you. If you do not want to receive direct marketing communications, you can opt-out at any time by contacting us using the contact details below
  • If you opt out of receiving marketing material from us, iConceive Pty Ltd may still contact you in relation to its ongoing relationship with you

9. How does iConceive Pty Ltd use and disclose personal information?

• • For clients

1. 1. The purposes for which we may use and disclose your personal information will depend on the services we are providing you. For example, if you have engaged us to deliver a service, we may disclose information about you to service providers where this is relevant to our services.

• • For customers and participants

1. 1. If you are a customer or participant in an event, we may disclose your personal information to our clients and venues where this is reasonably necessary for, and relevant to, the delivery of the event. We may use images or audio-visual recordings which identify you for promotional purposes where you would reasonably expect this to occur.

• •  Disclosure to contractors and other service providers

1. 1. iConceive Pty Ltd may disclose information to third parties we engage in order to provide our services, including contractors and service providers used for data processing, data analysis, customer satisfaction surveys, information technology services and support, website maintenance/development, printing, archiving, mailouts, and market research.
   2. Personal information may also be shared between related and affiliated companies of iConceive Pty Ltd, located in Australia or overseas
   3. Third parties to whom we have disclosed your personal information may contact you directly to let you know they have collected your personal information and to give you information about their privacy policies.

• • Use and disclosure for administration and management.

1. 1. iConceive Pty Ltd will also use and disclose personal information for a range of administrative, management and operational purposes. This includes:
   2. administering billing and payments and debt recovery;
   3. planning, managing, monitoring and evaluating our services;
   4. quality improvement activities;
   5. statistical analysis and reporting;
   6. training staff, contractors and other workers;
   7. risk management and management of legal liabilities and claims (for example, liaising with insurers and legal representatives);
   8. responding to enquiries and complaints regarding our services;
   9. obtaining advice from consultants and other professional advisers; and
   10. responding to subpoenas and other legal orders and obligations.

• • Other uses and disclosures

1. 1. We may use and disclose your personal information for other purposes explained at the time of collection or otherwise as set out in this Privacy Policy.

10.  How can you access or seek correction of your personal information?

• You are entitled to access your personal information held by iConceive Pty Ltd on request. To request access to your personal information please contact our privacy officer using the contact details set out at the end of this policy.
• You will not be charged for making a request to access your personal information but you may be charged for the reasonable time and expense incurred in compiling information in response to your request.
• We will take reasonable steps to ensure that the personal information we collect, use or disclose is accurate, complete and up to date. You can help us to do this by letting us know if you notice errors or discrepancies in information we hold about you and letting us know if your personal details change.
• We will take reasonable steps to ensure that the personal information we collect, use or disclose is accurate, complete and up to date. You can help us to do this by letting us know if you notice errors or discrepancies in information we hold about you and letting us know if your personal details change.
• However, if you consider any personal information we hold about you is inaccurate, outof- date, incomplete, irrelevant or misleading you are entitled to request correction of the information. After receiving a request from you, we will take reasonable steps to correct
  your information.
• We may decline your request to access or correct your personal information in certain circumstances in accordance with the Australian Privacy Principles. If we do refuse your request, we will provide you with a reason for our decision and, in the case of a request
  for correction, we will include a statement with your personal information about the requested correction

11.  What should you do if you have a complaint about the handling of your personal information?

• You may contact iConceive Pty Ltd at any time if you have any questions or concerns about this Privacy Policy or about the way in which your personal information has been handled.
• You may make a complaint about privacy to the privacy officer at the contact details set out at the end of this policy
• The privacy officer will first consider your complaint to determine whether there are simple or immediate steps which can be taken to resolve the complaint. We will generally respond to your complaint within a week.
• If your complaint requires more detailed consideration or investigation, we will acknowledge receipt of your complaint within a week and endeavour to complete our investigation into your complaint promptly. We may ask you to provide further information about your complaint and the outcome you are seeking. We will then typically gather relevant facts, locate and review relevant documents and speak with individuals involved.
• In most cases, we will investigate and respond to a complaint within 30 days of receipt of the complaint. If the matter is more complex or our investigation may take longer, we will let you know
• If you do not wish to contact iConceive Pty Ltd directly or if you are dissatisfied with our response to your complaint, or you consider that iConceive Pty Ltd may have breached the Australian Privacy Principles or the Privacy Act, a complaint may be made to:

Privacy Commissioner
Office of the Australian Information Commissioner
Privacy Hotline:1300 363 992
Website: www.oaic.gov.au

12. How are changes made to this Privacy Policy?

iConceive Pty Ltd may amend this Privacy Policy from time to time, with or without notice to you. At any time, our current Privacy Policy is available on our website (https://iConceive.au/). We recommend that you visit our website regularly to keep up to date with any changes.

13. How can you contact iConceive Pty Ltd?

Our Privacy Officer can be contacted as follows:
iConceive Pty Ltd Privacy Officer
Email: privacy@iconceive.au